Article
10 MCP Workflows Every Business Needs
Feb 1, 2026•5 min read
Stop building from scratch. These 10 workflows solve the problems every business faces—email overload, meeting chaos, document sprawl, and task management. Each workflow includes the exact prompt to copy, tools needed, and expected time savings. Pick one and start today.
How to Use This Guide
The ProblemWhat pain point it solves
Tools NeededWhich connections required
Time SavedEstimated daily savings
Pro Tip: Don't try all 10 at once. Pick the workflow that solves your biggest pain point. Master it. Then add another.
1Morning Email Triage
The Problem: Opening your inbox to 50+ emails and spending 45 minutes just figuring out what matters.
Tools Gmail
Savings~30 mins/day
Review my unread emails from the last 24 hours. Categorize each as: 🔴 URGENT - Needs response within 2 hours 🟡 TODAY - Needs response today 🔵 THIS WEEK - Can wait a few days ⚪ FYI - No response needed 🗑️ ARCHIVE - Newsletters/promotions to skip For each email, show: Sender | Subject | 1-line summary | Action needed Start with URGENT, then TODAY.
2Instant Meeting Prep
The Problem: Walking into a meeting unprepared because you didn't have time to search for the background/context.
Tools Calendar | Gmail
Savings~15 mins/meeting
Look at my calendar for today. For each meeting: 1. Identify the participants. 2. Search my recent emails with them to find the last active thread. 3. Summarize the status of our last conversation so I know where we left off.
3The "Deep Dive" Retrieval
The Problem: Knowing a document exists but forgetting where (Slack? Drive? Email?).
Tools Drive, Gmail, Slack
Savings~20 mins/search
I need to gather context on [Client Name/Project Topic]. Search across my Google Drive, Emails, and Slack history for this topic from the last 3 months. Summarize the key decisions made, outstanding issues, and list the 3 most relevant documents/links.
4Minutes to Action Plan
The Problem: You have messy rough notes, but turning them into a polished follow-up email takes effort.
Tools Notes (Paste)
Savings~10 mins/email
Here are my raw notes from a meeting with [Client]: [PASTE NOTES] Please: 1. Clean this up into a professional summary. 2. Extract a bulleted list of Action Items with owners. 3. Draft a polite "Great to see you" email to the attendees that includes the summary and next steps.
5Resume Screening
The Problem: Reviewing dozens of PDF resumes to find specific skills is tedious and error-prone.
Tools Filesystem
SavingsHours
Read the PDF resumes in my "Hiring/Candidates" folder. I am looking for a Senior Manager with: - 5+ years React experience - Experience leading teams of 4+ - FinTech background is a plus Create a table ranking the candidates. Columns: Name, Years Exp, Leadership?, FinTech?, Score (1-10), One-sentence reasoning.
6Invoice Data Extraction
The Problem: Manually typing data from PDF invoices into a spreadsheet.
Tools Filesystem
Savings~5 mins/invoice
Read all files in the "Expenses/March" folder. Extract the following details for each invoice: - Vendor Name - Invoice Date - Total Amount - Invoice Number Format the output as a CSV block that I can paste directly into Excel.
7Content Repurposing
The Problem: You wrote a great blog post/document, but need to create social posts, emails, and summaries for it.
Tools Filesystem/Drive
Savings~1 hr/post
Read the draft article [Filename] in my Documents folder. Based on this content, generate: 1. A punchy LinkedIn post with 3 key takeaways. 2. A Twitter thread (5 tweets max). 3. A short "tl;dr" blurb for our company newsletter. 4. Three alternative titles that might get more clicks.
8The "Red Flag" Review
The Problem: Skimming a 20-page document and worrying you missed a dangerous clause.
Tools Filesystem
SavingsPanic reduction
Read the "Service Agreement.pdf" in my Downloads. Act as a skeptical lawyer. Review the document for: 1. Non-standard indemnification clauses. 2. Unexpected termination fees. 3. Intellectual property ownership rights (who owns the work?). Quote the specific dangerous sections and explain why they are risky.
9Auto-Generate Status Reports
The Problem: Spending Friday afternoon trying to remember what you did all week to write a status update.
Tools Git/Jira/Slack
Savings~30 mins/week
Analyze my activity for the last 5 days. Look at: 1. Completed tasks in Jira/Linear (if connected) or Git commits. 2. Documents I edited in Drive. 3. Key discussions I started in Slack. Draft a "Weekly Status Update" email to my manager organized by: - Key Ships/Wins - Work in Progress - Blockers/Risks
10The "What Did I Miss?"
The Problem: Returning from vacation (or a long weekend) to chaos.
Tools Slack, Gmail
SavingsHours of scrolling
I was out of office from [Date] to [Date]. Review Slack mentions (@me) and emails sent directly to me during that time. 1. Group them by Project/Topic. 2. Identify any "fires" or urgent issues that still need resolution. 3. List the 5 people I need to speak with first today.
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